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Learn to Play Venue Information Hub

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Welcome to Learn to Play '23!

Thank you for registering for Learn to Play ’23, it’s fantastic to have your venue on board!

If you have previously taken part then you may have a good idea of what is involved in being a venue delivering lessons across the Learn to Play weekend.

But whether you’re getting involved for the first or tenth time, this exclusive web page for participating venues is your information hub to easily access the latest information and resources required for you to run your Learn to Play event successfully and safely!

If you have any questions, want to seek further guidance, or have any suggestions about additional resources you would like to see here, please email: ltpvenue@musicforall.org.uk

Promoting your event

Whilst we promote the project through national and regional press, venues which are active in their own local promotion are often the venues that are most successful with great attendance over the weekend. 

We recommend the following three ways to promote your event:

1) Plan social media posts

2) Contact your local press

3) Decorate your venue with the promo pack materials!

Music for All social media accounts

Don’t forget to tag us in your social media postings and we will be happy to like and re-share your content to help you reach a wider audience!

🌟 Top tip! Successful communication is often about repetition so don’t just post one message, several over the weeks leading up to the event will reach more people and each time you will be able to tell participants more about your event.

Risk assessments and health and safety policies

It is essential that all venues consider Safeguarding and Health & Safety procedures, taking appropriate measures to ensure the venue has complied with the basic Health and Safety standards expected for a Learn to Play event.

We also strongly advise all venues to carry out an appropriate risk assessment before the 7 & 8 October.

Preparing for your event

Here are some tips and considerations to read through as you prepare to deliver your Learn to Play event. Helping you to ensure everyone participating- both staff and music-makers feel welcomed, comfortable and excited to enjoy the day!

Many people of all ages can be intimidated by music environments with worries such as – will I understand, will I be any good, will they be patient with me?

Therefore, it’s really key to be welcoming and friendly to everyone coming through the doors. The knowledge and opportunities that you are offering through Learn to Play will help to bypass the fear of trying a musical instrument and spark a passion for making music!

The latest email updates!

Dear Venues,

Welcome to your first Learn to Play update email! You’ll receive these emails roughly once a month in the lead-up to the LTP weekend, letting you know of any wider project news and the odd reminder to support your planning.

🌟 LTP Venue Information Hub Link to access all resources: https://www.musicforall.org.uk/learn-to-play-venue-information/ 

Promoting Your Event

There is no time like the present to start spreading the word about your planned Learn to Play events! On the link above you will find a whole host of resources and tips to get you started. Including social media guidance and how to create a Facebook event, LTP logos you can use, who to contact for PR support and the promo pack resources you can download and print at home before your pack arrives. 

*New for ’23!
You can now download amendable versions of the posters to add your own details in and print. Head to ‘Promoting your event’ and click on the ‘Home Printing’ tab for the full guidance. 

We’re here to support your planning, please don’t hesitate to get in touch with any queries you have in the coming months!

Best wishes,

Wallis.

Wallis Leahy

Projects Coordinator             

Dear Venues,

A warm welcome to the new venues who have recently registered! You’ll receive these emails roughly once a month in the lead-up to the LTP weekend, letting you know of any wider project news and the odd reminder to support your planning.

🌟 LTP Venue Information Hub Link to access all resources: https://www.musicforall.org.uk/learn-to-play-venue-information/

Promo Packs
You should now have received your promo pack to decorate your venue and help with local visual promotion. If you would like any more of the items, please send your request to myself or Ola. (Please also note – if you registered in August, you will receive your pack within the next couple of weeks).

Preparing For Your Event
On the information web link (listed above), towards the bottom you will find a section about ‘Preparing for your event.’ Now is a good time to think about anything else you might want to add to the appeal of your event such as activities, freebies and offers. Thinking of new and creative ways to draw in new audiences to your venue can be a fun activity for you and your colleagues and you can read through our suggestions for inspiration on the page.

We’re here to support your planning, please don’t hesitate to get in touch with any queries you have in the coming months!

Best wishes,

Wallis.


Wallis Leahy
Projects Coordinator

Dear Venue,

One month to go before the Learn to Play weekend! We hope your excitement is building and your plans are progressing well.

A warm welcome to the new venues who have recently registered. These updates and reminder emails are sent roughly once a month in the lead-up to the LTP weekend, you can view all past emails at the very bottom of the below webpage under ‘The latest email updates’.

 
🌟 LTP Venue Information Hub Link to access all resources: https://www.musicforall.org.uk/learn-to-play-venue-information/ 
 
Facebook Event
We’ve set up a Facebook event to help spread the word of Learn to Play to engage participants. Any time someone clicks “Going” or “Interested” on a Facebook event, their friends might see this pop up in their newsfeeds.The more clicks, the bigger the social reach!
 
🔗This is the event link: https://fb.me/e/O6JA9XK7.
 
Here are the two ways you can generate interest to your Facebook network:
 
1) Hit the “Going” button
2) Share the link with your Facebook friends
 
Reminder! – Risk assessments and health and safety policies
It is essential that all venues consider Safeguarding and Health & Safety procedures, taking appropriate measures to ensure your venue has complied with the basic Health and Safety standards expected for a Learn to Play event. We also strongly advise all venues to carry out an appropriate risk assessment before the 7 & 8 October.
 

We’re here to support your planning, please don’t hesitate to get in touch with any queries you have as we countdown to the big weekend!

Best wishes,

Wallis.

Wallis Leahy
Projects Coordinator

Dear Venue,

Just two weeks to go before the Learn to Play weekend! The countdown is certainly on and we hope you are feeling prepared and looking forward to welcoming your participants soon.

A warm welcome to the final venues who have recently registered! You can view all past update emails at the very bottom of the below webpage under ‘The latest email updates’.

🌟 LTP Venue Information Hub Link to access all resources: https://www.musicforall.org.uk/learn-to-play-venue-information/

⏳ Final Reminders

1) Check your promo pack has arrived (if you registered after the 13th September your pack is on its way!)

2) Look through the resources on the link above
Especially the ‘Preparing for your event’ section for last minute preparation tips and a checklist to consider!

3) Share the details of your Learn to Play event through your social media accounts and newsletters to spread the news to potential participants
Tag us and we’ll share further!

Good luck with your final preparations, and as always, do reach out if you have any questions.

Best wishes,

Wallis.

Wallis Leahy
Projects Coordinator

 

Dear Venue,

Learn to Play weekend is almost here! We hope you’re feeling excited and ready to open your doors!

We would love your help in collecting participant feedback this year and would be grateful if you could share the link below with the participants you reach.

🎉 We’re also super excited to announce that participants who submit a feedback form will be given the option to be entered into a prize draw to win a whopping £100 to spend at PMT!

(Huge shout out and thanks to PMT for generously donating the prize!)

CLICK HERE TO ACCESS THE PARTICIPANT FEEDBACK FORM

If you have any last minute questions this week, please don’t hesitate to reach out to myself or Ola and we’ll be back in touch regarding collecting your feedback (which will also have a prize draw!) soon.

Best wishes,

Wallis.

Wallis Leahy

Projects Coordinator